When you talk about a successful event, part of the credit should go to the venue. This is why you should always give this part of your preparations due attention.
There is a long list of items to consider if you want to choose a perfect venue for your event, but you can start with the following, which are also the most crucial:
This is probably the most important factor that you should consider in the early planning stage. Note that guests will be looking at the time and cost issue before deciding if your event is worth a go. If there will be people flying in, look into the venues proximity to an airport.
Capacity and Extra Rooms
When choosing a venue for your event, dont hesitate to your needs – this will be so much safer than underestimating them. This will give you a buffer for attendees youre not expecting (and there probably will be some). A venue with breakout rooms will offer more flexibility and should certainly be considered. This is exactly when you need when capacity problems crop up.
WiFi for Large Groups
We are living in a time when WiFi connectivity has become a social necessity. Especially for bigger events with a larger number of guests or attendees, WiFi connectivity should be sufficient for everyone. There are many places that provide a dedicated signal when necessary, but its always best you ask.
Transportation and Parking
Of what use is an event if people couldnt come? It is important to choose a place while considering know all transportation options available, such as bus routes, Metro rail, rideshares, and even walking distances. Definitely, you should look into parking too. Potential issues alone can make people decide against attending.
This is another crucial issue to consider. Basics will include audio-visual equipment, catering, and tables and chairs, which can all rack up your costs when sourced separately, as opposed to being packaged with the venue.
Flexibility of Event Date
Like most things in life, if not all, events too can be unpredictable. Anything can happen, like weather disturbances, problems with vendors, and all the rest. This makes it beneficial to choose a venue that is flexible with booking dates. But at the same time, you should also understand that this could be a hard ask for some venues. After all, they got bills to pay and need to keep their schedules tight. But if a venue youre considering has some empty dates, maybe you can strike some kind of a rescheduling deal.